Withdrawal

The University uses the term withdraw to formally indicate that a student has or will cease attending all remaining coursework for a given term. Withdrawal entails a student giving notice that they are leaving the university by withdrawing from a term in which they are registered in, or when a student does not register in their expected term of enrollment. A statement will be added to the student transcript indicating that the student has been withdrawn from the University.

Students who wish to withdraw from all term courses or their program must provide written notification of withdrawal. It is recommended that students discuss their withdrawal request with the Office of Student Services and their Program Director prior to submission. Students should submit the Withdrawal Notification Request Form after speaking with the Office of Student Services and only after having ceased attendance. Students who do not plan on returning to the program should indicate that they do not plan to resume their studies on the Withdrawal Notification Request Form. Students that wish to return to enrollment in the future will need to request a Leave of Absence (see section on Leave of Absence). Note, that failure to attend classes or only notifying an instructor does not constitute formal withdrawal - students must provide written notification if they wish to withdraw.

Students may withdraw, or be withdrawn, from enrollment under two mechanisms:

•  Voluntary withdrawal may be initiated by a student.
  • The student is responsible for submitting a Withdrawal Notification Request Form and emailing the Office of Student Services.
• Involuntary withdrawal may be initiated by the School of Nursing, based on student failure to meet academic and/or professional standards. Students who do not maintain continuous enrollment per their program plan will be withdrawn. In addition, an involuntary withdrawal will be initiated by the Committee on Admission for any student who fails to maintain Academic Standards.

Withdrawal from courses can affect a student’s account:

• Students may be eligible for a tuition refund, based on the date that the Withdrawal Notification Request Form is submitted.
  • OPEN program students follow a different tuition refund rate schedule, see Withdrawal from OPEN Non-degree Courses section.
• The student may be responsible for a withdrawal fee, based on the date that the withdrawal is submitted.

A student who has not enrolled or who has withdrawn from courses without an approved Leave of Absence from the School of Nursing must formally re-apply for admission if they wish to resume study at Columbia Nursing.

Withdrawal from School after the start of classes
Students who withdraw from the school (dropping all classes) after classes have started for the term may be entitled to a full or partial refund of tuition, depending on the date of withdrawal. Fees associated with registration (such as Health and Related Services fees, technology fees, course fees, etc.) are only refundable if the Withdrawal Notification Request Form is submitted by the last day of the Change of Program period. The document fee is not refundable for new students who withdraw during their first term. Financial aid applied to the student account may also be adjusted as a result of withdrawal. In addition, the student will be charged a university mandatory withdrawal fee.

Course Completion Policy
Courses are complete once the student has submitted all requirements of the course (projects, papers, exams, etc.) even if the grade has not been posted. Grades of all completed courses will appear on the transcript even if the student withdraws or requests a leave of absence for the term. Any leave of absence or withdrawal requests will be processed once the completed course(s) grades are posted to Vergil/SSOL.

Withdrawal from OPEN Non-degree Courses
Students can adjust their schedule by adding and/or dropping individual courses on Vergil/SSOL during assigned registration times. The last day to drop a course and receive a refund of tuition is the last day of the Change of Program period. Vergil/SSOL will not allow students to drop their entire schedule as this is considered a withdrawal from the OPEN program. Students who no longer wish to continue in the program and would like to withdraw must submit written notification by submitting a Withdrawal Notification Request Form and send an email to the Office of Student Services prior to the last day of the change of program period to be eligible for a tuition refund. Students enrolled in non-degree programs are not eligible for a leave of absence and must re-apply through the Office of Admissions.

OPEN courses follow a separate remote program 10-week academic calendar and OPEN refund rate policy:

Withdrawal carries a withdrawal fee, and the university document fee is not refundable. The CUIMC Technology Fee and the Health & Related Services Fee are only refunded during the Change of Program Period (first week of classes). The admissions enrollment deposit is non-refundable.